Golf Outing Terms
Bristow Manor Golf Club is pleased that you have chosen to host your golf event at our facility. This guide is designed for you to have the organizational tools you will require to successfully manage and execute your golf outing.
Table of Contents:
- Steps to a Successful Golf Outing
- What to Expect on the Day of Your Golf Event
- Commonly Used Outing Tournament Formats and Prize Options
- Food and Beverage
- Professional Services
- Policies and Procedures
- Outing Contract
Format of Play:
Scramble: This format is the most popular and the most commonly used format for golf outings as it allows players of all abilities to compete and contribute to the team score. Everyone in the group tees off and then the best shot of the group is chosen. All players then play from the spot of the best drive for the second shot. This selection and play process continues until the ball is holed out.
Best Ball: This format is generally chosen when each player has a USGA handicap. Players play their own
ball for each hole, and the best score is used as the team score. Variations of this format include one ball per group or two balls per group per hole.
Common Starting-Hole Arrangements
Shotgun Start: All groups begin play at the same time from each hole on the golf course. This starting arrangement accommodates groups of 100–144 players. For these large groups will often have 2 groups on some holes, so an “A” and a “B” group will be assigned to these holes. Depending on the group size, BMGC may adjust the starting holes to ensure a better pace of play.
Modified Shotgun Start: All groups begin play at the same time from selected holes on the golf course. This starting arrangement accommodates groups of 24– 99 players. For these large groups will often have 2 groups on some holes, so an “A” and a “B” group will be assigned to these holes. Depending on the group size, BMGC may adjust the starting holes to ensure a better pace of play. Modified shotgun starts often are assigned hole #1 and hole #18 back through the course to fill out the field.
Tee Time Starts: Each group begins play from the 1st or 10th tee in succession. This starting arrangement works best for smaller groups of up to 40 players.
Skill Competition Markers : Competition markers are designated for single-hole competitions during your golf event. Competitions include Closest to the Pin and Longest Drive and may be separated by male/female competitions depending upon the number and mix of genders in the field. Proximity markers are placed on the competition holes by members of the Bristow Manor Golf Club staff prior to the start of your golf event (note: for smaller groups, markers may be placed in the first groups’ cart).
Food and Beverage
The food and beverage service selection can be as simple or as elaborate as you wish. Bristow Manor Golf Club’s event menu has selections that will satisfy all of your invitees.
Breakfast Catering Menu
Continental Breakfast
Danish, Assorted Breads, Bagels and assorted cream cheese
Juice (apple, orange and cranberry)
Fresh apples and bananas
Coffee station
Complete Breakfast
Danish, Assorted Breads, Bagels and assorted cream cheese
Select one French toast or Pancakes
Bacon and Sausage
Potatoes Scrambled Eggs
Juice (apple, orange and cranberry)
Fresh apples and bananas
Coffee station
Lunch & Dinner Catering Menu
Box Lunch
Freshly made Deli sandwiches served on a Panini bread with the choice of:
Virginia Baked Ham and American Cheese/Turkey and Swiss cheese
Bag of Chips or Pretzels
Cookie or brownie & Bottle of Water
Lunch Deli Sandwiches Platter Buffet Sliced Virginia smoke Ham, Bake Turkey made in house and roast beef made in house
Served on a Panini bread with cheese and house sauce
Home Style Potato salad & Coleslaw
Cookies or brownies
Lemonade, Iced Tea and Water
Hot Dogs and Hamburger Buffet
Quarter-Pound All Beef Hot Dogs
100% Black Angus Hamburgers
Assorted Sliced Cheese Tray
Sliced Tomato, Onions, and Lettuce
Home Style Potato salad
Southern Style Coleslaw
Cookies or brownies
Lemonade, Iced Tea and Water
Barbeque Buffet
Pulled BBQ Pork
BBQ Chicken
Kettle Baked Beans
Home Style Potato salad
Coleslaw
Cookies or brownies
Lemonade, Iced Tea and Water
Chicken and Hamburger Buffet
Grilled Chicken Breast
100% Black Angus Hamburgers
Assorted Sliced Cheese Tray
Sliced Tomato, Onions, and Lettuce
Home Style Potato salad & coleslaw
Cookies or brownies
Lemonade, Iced Tea and Water
Hamburger and Sausage Buffet
100% Black Angus Hamburgers
Assorted Sausages (Jalapeno Cheddar, Italian, Polish Kielbasa)
Assorted Sliced Cheese Tray
Tomato, Onions, and Lettuce
Sautéed Onions and Bell Peppers
Home Style Potato salad
Homemade Pasta Salad
Cookies or brownies
Lemonade, Iced Tea and Water
Mexican Fajita Station
Marinated Flank Steak and Grilled Chicken
Sautéed Onions and Bell Peppers, Soft Flour Tortillas
Jalapeno Peppers, Sour Cream, Shredded Cheese
Tortilla Chips with Salsa
Cookies or brownies
Lemonade, Iced Tea and Water
The most important factor with regard to the Food and Beverage aspect of your event is advanced planning. Your final food count is due to Bristow Manor Golf Club 7 days prior to your event. Meals will be served approximately 30 minutes after the completion of play. This allows players to unload their equipment, post their scores, relax, and have a beverage before food service
Professional Services
Tee Signs and Sponsor Signs: Bristow Manor Golf Club staff will place any tee signs or sponsor signs that you have for your event on the golf course. We request that you have your signs delivered by the day prior to your event if possible. Upon completion of your event, signs will be collected from the course and held for collection.
Skill Competition Markers: Competition markers are placed on the competition holes by members of the Bristow Manor Golf Club staff prior to the start of your golf event (note: for smaller groups, markers may be placed in the first groups’ cart). Upon completion of play, all markers will be collected and brought to the scoring area.
Cart Placards and Scorecards: Prior to your event, Bristow Manor Golf Club will generate cart placards with the names of each player and will affix the placards to the carts to designate which players are riding in which carts. Bristow Manor Golf Club will also generate customized official scorecards for each group and will place these on the steering wheel of the carts.
Practice Balls: Practice balls will be made available for your event on the practice area to allow your guests to warm up prior to the start of play. The practice area will open 1 hour prior to the start of your golf event.
Rental Clubs: Bristow Manor Golf Clubs has a limited number of rental clubs and these are available for guests as they are needed. Please notify BMGC one month in advance with the estimated number of rental sets needed, and then 3 days in advance to specify which of your guests require rental clubs, so we may have them ready when your guest arrives.
Scoring and Results: Bristow Manor Golf Club will create a scoreboard and will score your event. A results sheet will be generated that will include the teams that place for prizes and all contest winners.
Policies and Procedures
Reservations: Deposits are required to reserve dates and are non-refundable. All deposits are applied to the final invoice.
• Groups with fewer than 50 players require a 20% deposit and a signed contract to confirm the date
• Groups with 50–75 players require a 30% deposit and a signed contract to confirm the date
• Groups with more than 75 players require a 40% deposit and a signed contract to confirm the date
Final Player Count and Golf List: Bristow Manor Golf Club must fully utilize the golf course each day. In order to accurately schedule your event, BMGC requires that your final guest count be submitted 7 days prior to your event. The final guest list should be submitted 4 days prior to your event and should be in group format in an excel spreadsheet. The spreadsheet should have one column for first name, one for last name and one designating their group. The guest list is one of the most important responsibilities of the event coordinator. The guest list is the data source for generating your alphabetized check-in list, cart placards, scorecards, and scoreboard.
Changes to Final Count: Golf course utilization is tantamount to Bristow Manor’s Golf Club’s success as a business. It is for this reason that we are unable to drop your golfer count once the final player count has been submitted. We will make every effort to accommodate changes to your count as the event day approaches. In most cases, we will be able to accommodate additional players who sign up after the final count has been submitted.
Payment: Final payment is due on the day of your event. Deposits will be applied to your event invoice on the day of your event.
Donated Food/Alcohol Goods: Bristow Manor Golf Club does not permit customers to bring food, beverages, or alcohol to the club. This policy is applicable even if the food or alcohol has been donated.
Beverage Cart Service: Bristow Manor Golf Club has dedicated beverage service on the course. The beverage cart can be operated 3 ways, cash, consumption or open. With a cash cart, the guests pay individually for their drinks. For a consumption cart, we will run a tab on the cart and in the bar. The tab will be added to the final bill at the end of the event. Finally we offer an open cart package. Includes beer, soda, Gatorades and water.
Inclement Weather Policy: If the golf course is officially closed, the outing may be rescheduled. Except in the case of widespread extremely inclement weather, your guests should be asked to come to the golf course. Prior to the start of play, our golf course superintendent will determine the playability of the golf course. If the golf course is deemed to be playable, your event will be played. It is difficult to reschedule a golf event if there is food service involved. Food will have been ordered, delivered, and be in the preparation phase before your guests arrive at the club. We will make every effort to reach a fair determination of how to proceed should weather affect your event. Please note that the course at
Bristow Manor Golf Club has superb drainage and is often playable when other courses in the area/region are not.
Dress Code: Proper dress is required at all times everywhere on the golf course (including the practice range and the putting green). No jeans or equivalent are allowed. Shorts should be an appropriate
length (to knees), and collared shirts are required for men (no tank tops, tee shirts, or sports jerseys). Only spikeless golf shoes or sneakers are allowed on the golf course and practice areas.
Pace of Play: A round of golf should not take more than 4 hours and 30 minutes to complete. Bristow Manor
Golf Club will have play coordinators roaming the golf course to assist the players in your event with the pace of play.
